How to Create Appointment, Schedule Meeting, and Set Remainder in Outlook Calendar

This blog is a guide for Outlook users explaining all aspects to create appointment, schedule meeting, and set remainder in Outlook Calendar?

Create New Appointment in Outlook Calendar

You can create self appointment in Outlook using Outlook Calendar. Creating appointment is an individual task for an individual admin for personal information and confidential duties, in which no invitation or approval criterion is present.

Task bar Option

• Go to “Calendar”: Calendar option is present on top of your Outlook window.
• Select “New Appointment”: New Appointment option is available under “Home” category of Outlook window.

Through Calendar Grid

• Go to “Time Block”: Time blocks are there on “Calendar grid” in Outlook Window.
• Select “New Appointment”: New Appointment option is seen after right click on “Time Block”.

Shortcut key

• Press “Ctrl + Shift + A”: Keep your mouse pointer on Outlook window and press keyboard shortcut keys together to create an appointment.

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Schedule Meeting in Outlook Calendar

A Meeting can be scheduled in Outlook using Outlook Calendar. Scheduling a meeting is a multi user task in which organizer of meeting needs to send invitations to all members of meeting. Scheduling of Meeting remains incomplete until all member approves invitation and conformation about response is received in Inbox of your Outlook email account. A Meeting scheduled in Outlook profile is approved only after response of invitations from other members of meeting. Here, Organizer need to include each and every resource needed for scheduled meeting. In order to schedule meeting in Outlook Calendar you need to follow options mentioned below:

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Task bar Option

• Go to “Calendar”: Calendar option is present on top of your Outlook window.
• Select “New Meeting”: New Meeting option is available under “Home” category of Outlook window.

Shortcut key

• Press “Ctrl + Shift + Q”: Keep your mouse pointer on Outlook window and press keyboard shortcut keys together to create an appointment.

Set Reminder in Outlook Calendar

You can set reminder for any number of created appointments, scheduled meetings, email messages, or contact details in Outlook using Outlook Calendar. You set or remove reminder at any point of time in outlook calendar. Already set reminder generates an alert message in pop-up window on the scheduled time of reminder set.

Set Reminder for an Appointment

• Go to created “Appointment”: Created Appointment can be found by selecting it from marked date on Outlook Calendar.

• Set “Reminder”: Configure “Reminder” option on created appointment.

• Set number of times to be reminded for created outlook appointment.
• Set date and time for reminder of created outlook appointment.

Set Reminder for an Meeting

• Go to scheduled “Meeting”: Scheduled Meeting can be found by selecting it from marked date on Outlook Calendar.
• Set “Reminder”: Configure “Reminder” option on scheduled meeting, and set reminder message

• Set number of times to be reminded for scheduled outlook meeting.
• Set date and time for reminder of scheduled outlook meeting.

Set Remainder for an Email, Contact or Task

• Select option “Follow Up”: Follow Up option can found in each Email messages, Contact details or organised Tasks
• set “Reminder”: click on “Add Reminder” under “Follow Up”, and set reminder message.

• Set number of times to be reminded for Outlook Email, Contact or Task.
• Set date and time for reminder of Outlook Email, Contact or Task.

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